Executive Assistant (part-time)
- 1 actieve vacature (bekijk)
Omschrijving
Work Environment: Hybrid, with a minimum of 1 day per week in the office
-
The Executive Assistant will work closely with the CEO. This individual will be responsible for managing the CEO's schedule, travel, and administrative needs. We are looking for someone who is extremely organized, detail-oriented, and has excellent judgment in regards to sensitive information. Interest in supporting youth who want to make a difference in the world is a must.
This is a part-time position (20 hours per week, Monday-Friday) requiring in-office work at least once a week in the Hague.(Please note, Stichting Resolution is currently actively looking for office space. The Executive Assistant will be permitted to work from home full time until an office is procured).
Key Responsibilities
- Manage scheduling and calendar for the CEO, directly coordinating with high-level donors, partners, and Resolution and Enactus staff in both the US and the Netherlands.
- Anticipate future scheduling and preparation needs, coordinate preparation with relevant Resolution and Enactus staff, and keep the CEO organized and informed.
- Book CEO work travel and work meetings (including transit, hotel, and restaurant reservations).
- Provide administrative support to the Resolution and Enatus Boards of Directors, including various board committees.
- Manage and submit the CEO's expense reports and reimbursements.
- Handle purchases on the CEO's behalf.
- Draft correspondence and manage replies to emails from the CEO's inbox, as directed.
- Conduct mail merges on the CEO's behalf.
- Synthesize meeting notes and action items for follow-up.
- Provide support for other administrative items and related duties, as required.
Qualifications and Eligibility
- Fluency in both Dutch and English in a business context, in both written and spoken communication.
- High level of professional written and verbal communication with excellent interpersonal skills.
- At least four years of relevant work experience, including administrative work.
- Extremely organized with meticulous attention to detail and follow through.
- Ability to both work well independently and seek support and points of escalation when needed.
- Ability to handle sensitive and confidential information about correspondence, financials, donors, team members, Resolution Fellows, etc. with discretion and good judgment.
- High level of general computer competency and proficiency in Microsoft Office and Google Suites (Gmail, Calendar, Docs and Drive)
- Commitment to the principles of IDEAL - Inclusion, Diversity, Equity, Access, and Learning (outlined in Resolution's DEI statement: https://resolutionproject.org/dei-statement/
- Resolution and Enactus are committed to maintaining a safe and healthy workplace. We encourage employees to follow public health guidance, including vaccination, as part of this commitment. If moved forward to the phone screen stage, you will have the opportunity to discuss any specific health and safety requirements related to the role.
- Previous involvement with international non-profit organizations.
- Familiarity/experience with Airtable, Salesforce and/ or other CRM tools. Training on our systems is available.
Candidates must be eligible to work in the Netherlands. They must live within commuting distance of The Hague or be willing to relocate within 90 days of the start of their employment.
Benefits
- Paid time off on public holidays
- 105 hours of annual vacation time
- Private pension contributions equal to 6% of your gross monthly salary
Stichting Resolution (serving Resolution Project and Enactus) is an equal opportunity employer. The organizations do not engage in and prohibit discrimination in employment opportunities or practices on the basis of race or ethnicity, color, national origin, ancestry, gender identity, sex or gender (including pregnancy), LGBTQ+ status or sexual orientation, age, religion, creed, physical or mental disability, marital or partnership status, veteran status, military service status, or any other characteristic protected by law.
About Resolution Project
- Accelerating the pace of change by strengthening the capacity of our network in 35 countries;
- Sharing learnings and innovations across borders; and
- Providing global learning experiences, including the annual Enactus World Cup, to be held in Bangkok, Thailand in 2025.
- Initial seed funding and the opportunity to apply for additional funding;
- Ongoing advice from carefully selected, hands-on mentors and subject matter experts;
- Training and a variety of pro bono services;
- Sequenced resources and opportunities; and
- A community of action-oriented peers.