Mama Cash is looking for a Senior Bookkeeper

About Mama Cash
Mama Cash’s vision is that every woman, girl, and trans and intersex person has the power and resources to participate fully and equally in creating a peaceful, just and sustainable world. Our mission is to mobilise resources from individuals and institutions, to make grants to self-led feminist organisations, and to help to build the partnerships and networks needed to do their work of successfully defending and advancing women’s, girls’, and trans and intersex people’s human rights globally.

We support more than 130 organisations, networks and women’s funds annually. Since 1983, Mama Cash has distributed over 90 million euro in grants to women’s, girl’s, trans and intersex groups who make their demands loud and clear.

OBJECTIVE OF THE JOB
The Senior Interim Bookkeeper is responsible for the completeness of the financial administration of Mama Cash. The Senior Bookkeeper is overseeing and optimizing the financial operations of Mama Cash. This role includes preparing complex financial transactions, regular payments and payments to grantee-partners. The Senior Bookkeeper is responsible for reconciling the financial administration with other systems of Mama Cash such as Salesforce, Raisers Edge and the bank and is actively communicating with other departments and sharing information. The Senior Bookkeeper manages the general ledger and sub-administrations. Next to that, they are responsible for checking the bank information of -and preparing payments to our grantee-partners. They work in close collaboration with the Senior Financial Controller to develop and implement procedures for an accountable bookkeeping system.

RESULT AREAS
1. Financial Oversight and carrying out financial activities

• Managing the processing of invoices through the system (ScanSys), and prepare payment batches for the bank.

• Check banking information and transfer plans of grantee-partners in Salesforce, communicate with internal stakeholders when needed.

• Co-responsible for developing and implementing advanced financial policies and procedures to improve the organization’s financial management.

• Administers and monitors incoming (individual donor) payments, oversee the collection process of direct debits, and ensure timely reconciliations.

• Independently conducts regular reviews of account receivables from debtors, identifies outstanding payments, and implements effective collection strategies.

• Ensures accuracy and completeness of financial data in Salesforce, communicate with internal and external stakeholders to resolve discrepancies, and plan outgoing subsidy payments to grantee-partners.

• Manages bank statements processing, ensures accuracy of bank balances in the general ledger and oversees sub-administrations.

• Manages the financial administration related to transactional finance processes (creditors, debtors and bank), keep it up to date and complete and provide the necessary files/documents on request

• Prepares the quarterly and annual financial close processes in Exact, ensuring all transactions are booked, investigated and reported timely and discrepancies are resolved promptly.

Result: Financial oversight and administrational activities are carried out effectively, ensuring the accuracy, completeness, and timeliness of financial data and compliance with regulatory standards.

2. Financial Planning and Reporting

• Provides expert financial advice and insights to managers and employees regarding invoices, payments, outgoing subsidy payments, and individual donor collections.

• Contributes to the development of key financial reports, including budgets, annual plans, and the annual report, providing data-driven insights and recommendations.

Result: High-quality financial information and strategic insights are provided to internal stakeholders, enabling informed decision-making and effective financial planning.

3. Process Improvement and System Implementation

• Detects and investigates obstacles in financial processes and systems, proposing innovative solutions and independently leading the implementation of these improvements.

• Collaborates with the Senior Financial Controller to ensure a stable, accurate and timely financial bookkeeping

• Actively monitor the timeliness of operational approvals for third-party invoices and outgoing subsidy payments, proposing and implementing process improvements where necessary.

• Collaborates with the finance team and other departments to enhance the efficiency and effectiveness of financial operations.

Result: Financial processes and systems are continuously improved and optimized, ensuring accountability, compliancy, and contributing to the overall efficiency and effectiveness of the organization’s financial administration.

Knowledge and skills

• MBO level 4- or HBO degree in Finance, Accounting, or a related field.

• At least 5 years of experience in financial management, with a proven track record of independently processing and overseeing financial operations.

• Deep understanding and expertise of processing accounts payable and accounts receivable and able to identify and implement opportunities for process improvements

• Experience in working with financial systems, preferably Exact (Globe), Salesforce and Raisers Edge.

• Strong analytical skills and the ability to provide strategic financial insights, independently contribute to financial reporting & close and the yearend close process.

• Excellent communication skills in English (Dutch is a plus), with the ability to interact effectively with internal and external stakeholders.

• Strong commitment to feminism, social and environmental justice, and the rights of intersex people, trans people, girls and women.

Competencies
See above

What we offer
We offer an engaging and professional work environment in an international foundation committed to diversity, solidarity, peace and justice. The monthly fulltime (36 hours) salary for this position depends upon experience and is based on CAO Sociaal Werk, scale 9 (min.) €  3.489,-  and maximum € 5.512,- plus 8% vacation, 13th month, and pension plan. Our office is centrally located in Amsterdam. We work on a hybrid model between the office and working from home.

Are you interested in this position?

Please send us a letter of motivation and your CV (resume) with the subject line “Senior Bookkeeper” in PDF format in English to: hrm@mamacash.org. Please react and send your application not later than 21st April 2025.