Management Assistant/Office Manager

We are looking for a Management Assistant/Office Manager

Our organisation

Aqua for All is an international foundation committed to catalysing a thriving water and sanitation economy in Africa and South Asia. We believe that market based scalable solutions, combined with public and private capital are needed to bridge the service and financial gap to achieve SDG 6 – water and sanitation for all.

We support small and medium enterprises (SMEs) to deliver sustainable water and sanitation services and enable financial institutions to deploy private capital towards the water and sanitation sector. Find more details on our website: https://aquaforall.org.

To strengthen our team, we are looking for a Management Assistant/Office Manager to support the organisation and the Managing Director in particular to empower our international workforce.

We are looking for a structured organiser, with a can-do mentality and strong diplomacy skills. Your main responsibility is to manage the Managing Director’s agenda and email, providing proactive support and maintain a functional office environment.

Responsibilities

1. Support the Managing Director

• Serve as liaison between the Managing Director (MD) and partners, clients, institutions & other stakeholders, providing excellent customer service.
• Responsible for meticulous calendar management.
• Manage internal communication and prioritisation.
• Write and edit internal and external communications.
• Prepare meetings, create agendas, provide reminders and track follow-up items.
• Conduct research and draft memos for the MD.
• Manage the MD’s LinkedIn account.
• Draft correspondence and plan events and meetings.

1. Management of meetings and conferences
   • Plan and coordinate meetings, write minutes and follow-up on action points.
   • Prepare supporting documents and presentation materials for meetings and conferences.
   • Manage communications to board members.
   • Provide support to staff attending conferences.

1. Office Management and Organisational Support

• Responsible for the overall office environment.
• Coordinate facility management parties.
• Manage the info@aquaforall.org email account and handle all Aqua for All accounts.
• Organise internal Aqua for All events

Key Competencies

• Problem-solving ability & judgement: Applying creative problem-solving skills to overcome challenges and achieve goals.
• Diligence: Accurate, and persistent task execution, maintaining high standards and attention to detail.
• Planning and Organising: Effective organisational skills to prioritise and manage programme activities and deadlines.
• Communication Skills: Exceptional communication skills, both written and verbal.
• Responsibility: Taking ownership, being accountable, and understanding the impact on the organisation's success.
• Flexibility: Adaptability and openness to change, with the capacity to adjust to evolving circumstances.

Job requirements

• Minimum of 2 years of relevant experience (e.g., administrative or HR support role).
• Relevant Bachelor's degree or vocational education (MBO).
• Residency in the Netherlands.
• Strong ability to prioritise tasks and execute multiple projects simultaneously.
• Able to work independently and make decisions proactively.
• Proficiency in using Microsoft Office tools.
• Diplomatic approach while managing relationships.
• Excellent written and verbal communication skills in English. Knowledge of the Dutch language is a strong advantage.

 Salary scale CAO Rijk

Scale 7

Interested to apply?

Please send your application with a cover letter (max. 1 page) and CV (max. 2 pages) in English to: info@aquaforall.org. For this position you need a EU residence or working permit.

The deadline for applications is 20 September. Please mention 'Management Assistant & Office Manager' in the subject line of your email. If you have any questions about the position, please reach out to Oluali Titelman (o.titelman@aquaforall.org

More details: https://aquaforall.org/vacancies/