Programmes and Operations support officer (Dutch required)

Are you a thorough, hands on assistant, organised, proactive with good organisational skills? Do you like to work in an organisation that makes an impact and improve the life of women and girls? Then Simavi is looking for you.

Simavi

Too much, too little or too dirty water.

Globally, women and girls are hit hardest by climate change and the lack of safe drinking water and toilets. For a quarter of the world's population, access to water, toilets and hygiene is still far from a given, especially as climate change increases the problem. Especially for girls and women.

Simavi is an independent international non-profit organisation that works with partners in countries in Africa and Asia on programmes that support local solutions so women and girls can enjoy their human rights to water, a toilet and equal treatment.

How do we work?

Simavi is a (small /medium sized) Netherlands based international NGO working in the specialist areas of human rights to water and sanitation, gender equality and climate justice. Our objective is that every woman and girl in a climate vulnerable context overcomes barriers to claim her rights to water and sanitation and is able to enjoy these rights.

We put women and girls at the center of our work and we collaborate with partner organisations world-wide to create impact through our programmes and advocacy and campaigns. We currently work in countries in Africa and Asia. And we have teams based in Bangladesh, Nepal, Uganda, Kenya, and the Netherlands. We are committed to 'shift power' towards shared global leadership and we work in an networked manner which gives everyone the space and responsibility to contribute to our goals. Our five core values lie at the basis of everything we do: just, sustainable, empowering, inspiring, connecting.

The Team

The Programmes and Operations support officer is reporting to the Director Finance and Operations but works closely with the Programmes Team and the Director Fundraising and Engagement. You will collaborate with the other assistants in the organisation.

Your role at Simavi

You will play a crucial role in ensuring the smooth operation of the Programme team and Fundraising & Engagement team. This position is responsible for managing programmes and project administration, supporting operational process improvement, and handling office management and travel arrangements.

Your result areas

Programme and Project Administration (Programmes and F&E teams) (70%)

• Create and maintain project files, databases, and overviews.
• Process internal memos and contracts for new programmes and projects in line with Programme Implementation policies and procedures
• Monitor project status, gather required documents (like contract and bank statements), and take necessary actions.
• Support the planning and follow-up of clusters meetings (action lists).
• Ensure quality management adherence to CBF and ISO guidelines.
• Manage administrative manuals and procedures
• Support the onboarding and offboarding of team members according to procedure

Operational Process Improvement: (15%)

• Collaborate with the Director of F&O to enhance operational efficiency and improve processes

Office Management and Travel (15%)

• Coordinate travel arrangements for staff and related personnel according to travel procedure
• Manage office supplies, kitchen provisions, and cleaning services
• Maintain communication with the landlord for office-related matters

Knowledge and experience

• MBO level of education
• A minimum of 3 years of working experience in a supporting role
• Excellent verbal, reading and writing skills in English
• Good level of Dutch (B2 – upper intermediate) is a must
• Well organised and punctual way of working
• Representative

What do we offer?

An exciting and challenging position in an international working environment. Besides a fun and healthy working environment (e.g. 36 hours work week, weekly bootcamp, yearly team outing, weekly international coffee time with colleagues abroad, trainings), we are an equal opportunity employer meaning we don’t discriminate in our hiring practices and we actively seek a diverse applicant pool. Our five core values lie at the basis of everything we do: just, sustainable, empowering, inspiring, connecting.

We offer a contract for 1 year for 32 hours per week with possible extension. The salary we offer depends on the years of working experience you bring along and will be within the salary range of € 2.605,41 to € 3.557,77- gross per month on a fulltime basis of 36 hours per week. The position in the salary scale depends on the number of relevant years of working experience. Furthermore, part of our terms of employment are: 5 weeks vacation per year, 8% holiday allowance, commuting allowance (as of the first kilometre), a pension insurance and a disability insurance.

Our office is located at Naritaweg 135, which is a 5 minutes’ walk from train station Amsterdam Sloterdijk. We also work hybrid, with the possibility to work 2 days in the office, and the rest for home.

How to apply?

Do you recognise yourself in the profile and do you want to contribute to Simavi’s mission and vision? Please upload your motivation letter and resume (in English, max. 4 pages) before 29 of September via the application button.

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